Top Reasons to Hire A Professional Event Planner

If you’re planning an event, chances are you have a lot on your plate. From booking the venue, to sending out invitations, sourcing catering options, and finding the perfect gift for the host—it’s a big job. And if you’re like many busy professionals who have another job on top of event planning, it probably feels like there isn’t enough time in the day to get everything done. But how do you know if it’s time to hire a professional? Well, if any of these statements sound familiar, it might be time to bring in some help. Read on for our top reasons why hiring a professional event planner is worth your time and money.

You’re a perfectionist and have no time to be one.

If you’re a perfectionist who loves planning events, then this really isn’t an issue. But if you’re a perfectionist who has no time to be one—hiring a professional event planner is the solution. You know that every detail at your event needs to be perfect, down to the last table setting. You want everything to be on-theme and match your vision. But the more time you spend trying to make sure everything is just right, the less time you have to actually enjoy your event. With planning a big event, there are a lot of moving parts. You have to plan your food and drinks menu, find an ideal venue for your event, source the right vendors for everything from catering to party rentals, and coordinate with all of them on their timelines. Having a professional event planner on your team allows you to relax and know that every detail will be taken care of by someone who specializes in it.

Finding the right vendors is taking way too long.

Finding the right vendors can be a challenge, even if you have a trusted network to tap into. You might have found someone who seems like the perfect person for the job, but then would need to do hours of online sleuthing to make sure they’re reputable and have the right credentials for your event. Finding the right caterer, bar, and venue for your event might take a lot of time and effort. You might have to visit venue after venue that’s available on your desired date and find out each venue has a different list of approved caterers. Or you might be on the hunt for a specialty caterer who is just right for your event. The food you serve at your event is important and is often one of the key things guests remember. An event planner has access to a database of top-notch caterers who specialize in all kinds of events. And once they find the right ones for your event, they can quickly and easily book them on your behalf.

The logistics of organizing the event are stressing you out.

As the host of an event, you’re responsible for the guest list, RSVPs, and keeping the guest list in line with the overall budget for the event. You might have a guest list filled with people who have challenging RSVP habits. You might be dealing with a few last-minute RSVP guests who try to invite other folks to the event at the last minute. Your friends and family may have also added a few surprise guests to the guest list that you weren’t expecting. While you can’t control the RSVP habits of your guests, a professional event planner can help you keep track of each and every guest who will be attending your event. An event planner can also help you come up with a strategy for keeping tabs on the event’s overall budget.

You want to make sure your event looks perfect in every photo.

You want your event to be remembered as the best party of the year and the photos from the event to reflect that. You want the venue to look stunning, the food and drinks to be delicious, the décor to be on-theme and the music to be the perfect volume. You want to make sure your guests are having a great time, but you also want to make sure everyone looks their best in the photos. Hiring a professional event planner means you can rest assured that everything will look perfect. The event planner knows what tastes and vibes will look great in photos, and has access to vendors who specialize in making event spaces look stunning. They also know where to place the guest of honor so they’ll look amazing in every shot.

Everyone on your guest list has RSVP’d with a no.

If you’re hosting an event, you want the people you most want to be there to attend. But when you send out invitations, you may be met with an onslaught of RSVP no’s. If you don’t want to feel the pressure to invite people to your event, you might want to consider not inviting anyone. But if you want to invite people and are met with a lot of no’s, you may feel defeated. Your friends and family might have plenty of valid reasons why they aren’t able to attend your event. But it can still feel a little disappointing that so many people aren’t able to make it. The event planner can help you decide who you want to invite, and then use their expertise to invite the right people.

Bottom line: Hiring an event planner doesn’t just save you money — it also saves you time and sanity.

When you’re planning an event, you want everything to be perfect. It’s a big undertaking that can be stressful and time-consuming. You might have questions or concerns along the way, but the event planner has been there before and can help you navigate any sticky situations that might arise.